Tuesday, 25 July 2017

Arlis Conference Dublin 2017

This is my report for the Arlis conference, which I also submitted to the Cambridge Libraries Newsletter (doesn't include the edits they made). With the year now corrected (oops).

ARLIS Conference Dublin 2017: [R]evolution: Re-imagining the Art Library

The Art Libraries Society (Arlis) conference took place at the National Gallery of Ireland in Dublin this July. Always a glamorous and intellectually stimulating conference, this was no different; the Irish contingent put on an amazing show, ably assisted by the many wonderful galleries and libraries Dublin has to offer.

Francis Bacon's Studio, at Dublin City Gallery
 Popular themes this year included discussion of space, in its physical and digital sense, and of the library as the potential third space. One particular highlight was Daniel Payne of OCAD University in Toronto and his talk in the dissonance between perceived space, cognitive space and physical space, and how harmonising these can lead to a sense of place rather than space. Another was an excellent lightning talk from Nicole Lovenjak, one of the authors of the recently published The State of Art Museum Libraries 2016 White Paper – fascinating, if rather depressing, reading. She had recently worked as a consultant on the planned closure of Dayton Institute Library and dispersal of its contents, and had effectively rescued archives of unique material which might otherwise have been lost.

This was also my first foray into conference speaking, so I gave a lightning talk entitled Doing More With Less – which certainly seemed to strike a chord with the audience! It led to lots of interesting conversations with all sorts of librarians, so I’m grateful for the opportunity (and that’s another thing to tick off on my bucket list!).

The Cathach, the earliest extant example of Irish
writing (c.560-600AD), at the Royal Irish Academy
And it wouldn’t be an art libraries conference without taking in at least one art exhibition, so we enjoyed a prosecco reception and a special viewing of Vermeer and the Masters of Genre Painting at the National Gallery, and visits to places like the Royal Dublin Society, Chester Beatty Library, the Royal Irish Academy and Dublin City Gallery, which houses Frances Bacon’s studio. Sheer indulgence!




So yes. Maybe you didn't spot it, but I GAVE A PRESENTATION. Me. Okay, only a lightning talk, and not a terribly brilliant one at that, but the important thing is I got up in front of my peers and delivered something with the assumption that I would be imparting information that they hadn't heard before. Take that, imposter syndrome!

It was good, although in hindsight I probably dwelt too much on the problem rather than the outcome, meaning a lot of people came up to me to offer sympathy rather than congratulations. However, in all of that, I got a tweet (look! I quote: "#neverknew"!):
And even better, the director of Arlis himself asked me for advice on something. Score!

Next step was to write about it publicly: Cambridge Libraries Newsletter ✔
And I mentioned it to the assistant director here, and she suggested I write something about it for the UCM Blog. It's not going to be a conversation with a woolly bear, but they might still publish it...

Tuesday, 4 April 2017

CPD catch-up

I emailed our HR recently, because they were asking what courses and training I'd been doing. When I made the list of things I'd done/attended/learnt over the course of the last 15 months, it actually came to quite a lot. As in, nearly attachment-worthy-size!
I've done some stuff, I'm planning on doing more.
I guess you could say I've been pretty busy. To my utter delight, I've also been pretty organised about it. Turns out I'm not the best at Bullet Journaling, although I am the king of To-Do lists. I've got a bullet journal, and I take it everywhere. I don't use it for keeping appointments, or as a diary, and the idea of trying to keep track of my frequent targets is one which is slowly falling by the wayside (though it does force me to look back and say "no I really do have to do that someday...just not now"). But it's brilliant as a notebook, and I've found writing everything in there from meetings, courses, training, lectures, etc etc etc...it just keeps it all in the one place. I know damn well where my notes are now, and I don't have to look in one place for CPD notes, then in another for meetings (and hope that I've remembered right). And it's chronological, so I can just check the dates on the index, and list everything there. So I did.
Goals for the month: 1. Write a list of goals for the month.
Since the conference I haven't let the grass grown underneath my feet. First of all we presented to CLAG, then FDL and CCLF, about the conference, how it went, what went on behind the scenes, and our thoughts for the future. You won't be surprised to know we're already thinking about next year's conference, and how to make it even better than this year's! But in addition to this I've gone to two training sessions; one on fundraising for library projects, and one on writing engaging content for blogs (This is the bit where you're supposed to say "But why would you need that? You're entertaining already!" Guys? Helloo?), and I've just started a 4-part library carpentry workshop.
In addition to this (but completely non-work-related) I've just finished a 4-part session on sewing, run by our local children's centre. I must really like learning stuff!
I made these!
Fundraising for Library Projects was really interesting. We had talks from three people, one who works to raise funds for library projects at the UL, one who became a bit of an accidental fundraiser for King's College Library, and one who has to try and convince people to spend fortunes on a database which equates to a cost of nearly £800 per user! Each had some really interesting points to communicate. For me there were several take home messages, such as: come at the fundraising from the donors' point of view - their reasons for giving can be quite diverse and may not perfectly line up with why you're trying to raise the money, which means adapting your message to suit them. Another is to really consider whether the return on investment is worth the effort - there is a lot of failure involved, so is it worth you losing your time to fundraising efforts instead of spending it on your regular work? Also helpful was talking to the other attendees, who could share their experiences of fundraising and finding suitable projects. This was a great session, and I would recommend it if it's repeated.
Aligning aims with those of the donor is very important; I look forward to advancing and perpetuating humanistic inquiry with my digitisation project.
The other session I attended was Writing Engaging Content for the New UCM Blog. UCM is the umbrella which covers all the university museums and the Botanic Garden, and their blog is about to be relaunched. I thought there would be a lot I already knew, but there were some surprising gems I'd not thought about before, such as coming up with lots of titles in order to find the perfect one. It was interesting learning from someone who doesn't come from an academic background, as there are some practices prevalent (and useful) in academic blogs that she encouraged us to eschew for communicating on the UCM blog - such as citations, which I think are often necessary! Was it a good session? Well, yes, I guess. I have to admit I felt a bit flat when we shared our blogpost ideas - the course leader was very enthusiastic about most of them, saying things like "I definitely want to read this!" and "Please write that one!" - and when she got to me her response was "Can it be linked to anything else?" But there was another librarian there, and she told me how much she'd enjoyed the Cambridge Libraries Conference this year, so that cheered me up.
Apparently letters from Queen Mary aren't blog-worthy unless there's something more interesting they can be linked to.
So there's a lot to come. I'm going to be presenting a lightning talk at ARLIS in Dublin this July, which is so far out of my comfort zone I can't even see the zone anymore. I'll have to write that, then I still have IAML in Exeter (maybe), and Library Carpentry homework to do, and I've just sent out a survey to the staff here about what to put on our quick reference shelves - I was surprised (in a good way) by the number of responses! Maybe there's hope for UX in this library yet..

Monday, 9 January 2017

See what I did there?

So this happened.

I'll be blogging again about it as an audience member, since I did make copious notes on the day, but this is going to be my "holy heck how did this come off" post.


It all began in the summer of 2016. I'd been back at work for about 8 months, finding myself in a bit of a CPD rut, having not been able to go to any of the conferences the previous year and feeling like I was being left behind. Meg W emailed round, looking for volunteers for the next Cambridge Libraries Conference, and I thought it would be a great way to kickstart my CPD, and to give something back to the community that I've gained so much from. So I signed up, and she seemed delighted, and I went along to the first meeting.

The more we talked, the more I thought "yes, I can contribute in some small and very minor way," and we tossed around ideas for themes, before going away with strict instructions to sign up for a job on the committee list (I immediately went for internal speaker lead. Not too scary, hopefully). Weeks pass, and still no one has signed up to chair, so I bite the bullet and stick my name down there too, along with Tom, my partner in crime, and Martin and Helen G, who both offer to help shoulder some of the burden.

As I look back, it's hard really to see what I actually did. Yes, I contacted a few of the speakers in the first place, but then handed this job off to someone else. I weighed in on a few debates, made suggestions (I think I may even have been the one to first suggest the themes of superheroes and failure!), and pushed for a couple of things I wanted to see - like the opportunity to talk about failure as a positive thing, and the Castle of Reflection (totally not the Fortress of Solitude): a space away from conference information overload which would allow people to gather their thoughts again. But it was definitely other people who made it happen!

It was funny, because I'd talked to my line manager about getting involved, and she was very encouraging. We had my staff review recently, and discussed how it was all going, and I mentioned I'd sort of ended up co-chairing it. She surprised me by saying "that's not surprising, you're good at that sort of thing," and it's funny because I hadn't realised that at all.

Then I thought about it.

In 2014 I got married. We had about 80 for the ceremony, about 160 guests for the rest, and my soon-to-be husband and I organised that all ourselves. And a few years before that, my not-yet-husband and I organised the BUSA (now BUCS) National Student Archery Champs. Which was attended by about 250 people. And in between those events I'd organised, or helped organise a whole host of other archery events, at local and regional levels.

I don't know, the word "organise"...it just seems so intangible, doesn't it? What it feels like to me is that I was there, just watching while other people did tasks. Observing, but not acting. It's hard to pin down what it was I actually did, and at points I think I took on too many other trivial tasks in an effort to prove I still had value as a committee member. The badges were completed at a ridiculously late hour the night before the conference, the posters with the timetable not long before that; both could quite easily have been delegated to others.

Going back to archery, I've done a lot of coaching in my time. One thing we teach at the very beginning is how to pull arrows out of a target. We have these dense foam bosses, rather than straw, and it can sometimes be really hard to pull arrows out. So one of the things I teach is that it is far, far easier when there are two of you pulling the same arrow. Until you've ever had to do it, you don't realise what the difference is - pulling on your own is exhausting, and you can really wrench something if you're not careful, and then you get someone else on the end and all of a sudden it's like a hot knife through butter, and you actually have to be careful not to pull too hard and come flying back with the arrow.

I guess I'm trying to say that hopefully it wasn't that I did nothing while everyone else worked. Hopefully the reason I found it so easy was because we were all pulling together!

Monday, 12 December 2016

Mapping your workflow for improved productivity

When I saw this advertised, I'm pretty sure I signed up on the spot. I'm always looking for ways to be more efficient - I've got way too much to do and never enough time to do it, so if there are tools out there to help me stop procrastinating and just get on with it, I'm all ears. I mentioned Evernote in a blogpost previously - I stuck with it faithfully for several months, but I've let it fall by the wayside for a number of reasons, the main one being that it had added to my workload instead of taking away.

Kirsten took us through a number of systems, all designed to be 'tool-agnostic', that is, not requiring specific apps or software or specialist equipment. Also, they could be used on or offline - for example using tailored apps, apps you've already got, or just pen and paper. She had two important caveats:
  1. Whatever system you use, you need to trust it, otherwise you're creating more work for yourself (like me and Evernote).
  2. Be aware of the weaknesses of the system/s in place (particularly one area where things can fall down is when shifting from personal to collaborative, or online to offline, and vice versa).
Since Evernote collapsed on me (or I on it), I've taken to using a lot of Post-Its. Like, between me and Futurelib, we've probably kept a few extra staff on this year in the Post-Its company. I've also begun putting more into my work diary, and on reflection, I can see that I am a pen-and-paper-person at heart. It took this course to really beat it into me though! So I'm going to find an offline system and see how it goes. Kirsten is a devotee of Bullet Journalism, which a colleague of mine has recently been raving about. I can see its merits, but the fanaticism of its fans has always put me off a bit. Still, I'll have a go in the new year and see how I get on. Already bought my shiny new Leuchtturm journal!

A number of different methods of improving productivity were introduced and described - some fairly obvious and some a bit of wishful thinking, but Kirsten extracted the most important take-home message from each to sum them up for us, which I found very efficient!

Personal Kanban - 3 columns: To-Do | WIP | Done
Why this works - limit your WIPs - no moving To-Dos before you've moved a WIP. I also like the fact that at the end you have a whole bunch of Dones as a record of your achievement.

Essentialism - Do less, do it better
Why this works - you delegate the stuff you won't be amazing at, thereby only producing amazing work. Of course, this relies on the fact that you can delegate, which often we can't. Kirsten's take-home message was "be careful what you say yes to".

Focus Funnel - Filter tasks: eliminate, automate, delegate, procrastinate or concentrate
Why this works - this and the Eisenhower Decision Matrix (urgent/not urgent, important/not important) encourage a triage approach to prioritisation. Does this task really need doing? Do you really need to be the one to do it?

Action Method - Break projects into 3 categories: Action steps, references and backburners
Why this works - Kirsten's take-home from this was "work with a bias towards action". Everything is manageable if you can break it down into its component steps. I'm not sure everything fits so neatly into these three categories, but if my next bout of productivity fails, I might refer back to this.

Kaizen - Iterative approach which reviews and experiments to constantly improve
Why this works - it encourages you to be reflective and innovative, finding out what works best for you, and ensuring that you don't tie yourself to a system that no longer suits you.

And finally
Getting Things Done - Capture, Clarify, Organise, Reflect, Engage
Why this works - it encourages you never just to think about something, but to add value to something each time you think about it. The idea is you should never waste your brainpower on simply remembering things, which allows for a more creative space. It sounds like a good system, though 5 steps for every task that takes longer than 5 minutes feels like it might take up more time initially.

We got onto the task of mapping our workflows, from inbox to completion, and we had to identify our inboxes. This was a freakin' revelation for me. Your email inbox is your inbox. So is your in-tray. And so is your pigeonhole. But so is every idea you have. Every phone query you take. Meetings, assignments, colleagues popping by for a quick chat....these and more are all inboxes which set tasks for you to complete. How does a task move from one of these to your done pile?

I have to confess, we were a bit lazy on our table. I took the handouts, and I intend to set aside some time to do one for each inbox. I think if I can adapt them a bit, they'll be really useful for work for when I'm not there and a task needs doing. Then we spent the rest of the time chatting between ourselves and discussing the experiences we've had and the tools we've used. Other things which were teased out during this time which I noted were:
  1. Digital tools are often more successful if they're collaborative because of the accountability and the impetus to share with colleagues (which is definitely true in the case of my Google calendar, which I use with work, my partner, and even my wind band!)
  2. Planning a project and breaking it down into steps - it sounds very meta, but one of the steps is making the plan and breaking the project down into steps. Allow time to plan.
  3. Getting things done is easier when you've shared your aims with someone (either digitally or telling them face to face works!) because you make yourself accountable.
Kirsten then pulled us back to finish with her final take-home advice:
  1. Small changes one at a time is the best way to start new habits (or if you're going to make a massive change, make the time to devote to doing it properly).
  2. Be strategic - what is the smallest change you can make that will have the biggest effect?
  3. Sustainability - can you keep this up? (A resounding no from me for Evernote there). Along with this, I think - is your system robust enough to cope when things go wrong? I went away for two weeks and when I came back I couldn't even bear to load up Evernote because of all the things waiting to be done.
So there was a lot there to take in, and a lot of systems to try. As I mentioned up-post, I'm going to try a sort of bullet journal. I liked the standard symbols and the way it records everything accomplished (which my to-do list on a Post-It doesn't). I also liked the simple visualisation of Kanban, and I can see it being a great way to store my library project wishlists as well as the projects I'll have completed.

Thursday, 20 October 2016

Presentations: From Design to Delivery

Photofunia provides the image, you add your own text, et voila!

I attended this on a whim, really. There were spaces left, it sounded interesting and probably quite useful, and I happened to be free that day (then they had to change the day). Definitely worth going, really fun and has relevance beyond presentation-giving.

Claire Sewell is a great speaker. She's excellent at distilling the information into simple messages for people to take away, and talks openly about her experiences at presenting - including the disasters! It makes for refreshingly honest and very practical advice.

The first half of the presentation covered design, the second half delivery, and I made a note of the things that grabbed me as being most relevant for my situation. Some of these things are probably common sense, but I think they bear repeating.

Design

Before starting you need to be aware of two things: your message and your audience. These will dictate whether if a presentation is even the best medium for communication, let alone how you go about presenting.

Storyboarding the presentation, keeping a post-it with your take-home points on visible while you write and working backwards from the message in order to make things flow are all good ways of keeping on-message.

What not to do - basic design of slides suggests that you should be sparing with fonts (max 3), colours and animations. This is one of those situations where it's important to know the rules before you break them, because sometimes you might want to create a particular impact through breaking a rule (for example, Claire created a beautifully awful slide demonstrating what not to do!).

Good resources for creating presentations are: Powerpoint (and Keynote, the Apple equivalent), Google Slides (apparently very popular with students, works well for collaborations), Canva, Haiku Deck (image-based) and Prezi (bit faddy and informal for most situations but quite nice for maps).

Good sources for images are: Piktochart (charts, diagrams, maps), Pixabay (all cc-0), Photofunia (which puts your text into images - like the one at the top of this post) and Spell With Flickr (which is a fun tool that creates words from letters in Flickr photos). In all cases it's really important to make sure you're not breaching copyright.

If presenting, then making the slides available online after, the easiest way to not duplicate effort is to add the text for each slide in white text on a white background behind the picture. This gets picked up by Slideshare (other online slideshow databases are probably available) so you don't have to create two separate presentations.

Delivery

We had a break, where I caught up with the lovely people at the Pendlebury (miss it so much!), then it was onto delivery. This was a lot more active than the first bit, which in itself was an example of great presentation design! (People can only concentrate for about 20 minutes at a time, so try to break it up with activities if it goes on longer than this.)

We started with the Elevator Pitch: if you got into a lift with the head of libraries, what would you say? This was distilled into 4 points:

  1. Identify your goal
  2. Explain what you do
  3. Communicate your USP (unique selling point)
  4. Engage with an open-ended question asking about them/their work

How to deal with nerves: as a musician I'm used to being on stage, so a lot of this I'd heard before, but there were some tips which were good for public speaking specifically. Hands shaking? Use a clipboard. Getting really flustered? Physically take a step back, breathe, step forward and just pick up where you left off. Filming yourself is a great way to highlight a lot that you might not be aware of (but bear in mind you may well be far more critical of yourself than the audience is!). And finally, a 'fun' fact: smiling represses the gag reflex. Take from that what you will.

When it comes to questions, do do DO clarify the question you've just been asked - it lets the audience hear the question, it gives you time to think of answer, and it ensures you're answering the question instead of what you think the question should be. If you're hassled by someone persistent, you can say something like: "we've talked about that for a while. I think it's a really good point, can I discuss it with you afterwards?"

Another aspect which I thought was absolutely brilliant - make sure you have at least one more slide after the questions. This enables you to finish the presentation on the note you wanted to, and to really drive home the message, particularly if there were no questions and everyone shuffled around awkwardly, or if there was a heckler!

Voice projection saw us all attempting tongue twisters, which was a lot of fun. I demonstrated my party piece of being able to execute 'red lorry, yellow lorry' perfectly. Another excellent point that Claire made was the different between what you say when you read aloud and what you say when just making use of odd prompts - it really does make for a startling contrast (needless to say, talking more naturally and only relying on prompts rather than reading out is waaaaay better).

Dealing with disaster - I really liked how Claire shared with us her experiences of disastrous presentations, both on the delivering and receiving ends! Hearing about the things that can go wrong is great - forewarned is forearmed, after all. Just hearing about the things that went wrong already makes you more able to cope with things going wrong, even if there was/is no solution. The second thing I really appreciated was her point that: unless you tell the audience something went wrong, they'll never know (usually). Finally, preparedness helps: knowing where you're presenting, having time before to get ready, etc goes a long way to mitigating the risk of a disaster ever happening.

All in all, this was a great session - very enjoyable, very practical, with lots of take-home points for me, and useful too for scenarios where presentations aren't the best method of communication. An excellent way to spend an afternoon!

Thursday, 8 September 2016

Evernote: my Online Tickler File

I've not been on any courses or attended any conferences recently, but I thought I would share my experience with something I've been working on for several months now: my online Tickler File, courtesy of Evernote.

If you've not come across the term before, a Tickler File is just one of the many methods of being organised in the office. A typical system has a folder for each month, then a folder for each day, so 43 folders in all. Scheduled events for the current month are slotted into their daily folders. Each day you tackle the events in the folder, then refile into when they're next due. So January 1st, you do the tasks, and shift the '1' folder to February, adding any daily tasks due then to that folder once they're completed. Have I confused you? There are better descriptions elsewhere, just look.

Apparently there's lots of software available to do this, but a lot is proprietary, or costs, or works on a calendar. I think it's LifeHack or WikiHow that suggested Evernote, and I gave it a go. Basic Evernote is free (Evernote Premium costs), and the most important factor for me to choose it over a physical file cabinet is that it is immediately accessible when I sit down at my desk. I keep nearly all my tabs on my browser on all the time, and Evernote has duly been added.

Evernote has 'notebooks' and 'notes' rather than folders and files, but they amount to the same thing. What I've done is create a notebook for each month, then within these create a new note for each day. Repeated tasks are done that day, then cut and pasted to the next day they're due, while non-repeated tasks are just added to the relevant date then removed once completed.

June 1st, after tasks have been completed and next year's added.

I started in May, so I'm quite impressed that I've kept it going this long. It's a bit trickier when I'm away for any length of time because weekly tasks don't get done, and it's bad enough being behind in the tasks, but it's definitely made worse by seeing how far back I have to go on Evernote to catch up. It's also in some ways a little demotivating to delete something rather than satisfyingly crossing it through, and you can't use it as a record of what you've done that year, unless you keep done tasks somewhere else, and I think for me that just adds an unnecessary layer of admin on an already insane workload.

Where it's been useful though is for the infrequent but regular tasks I have to do - annual statistics can be gathered together in the days before the annual report is compiled, book order chases are done often enough to keep on top of them, but not so often that the vendors get annoyed, and you can see in advance what are going to be task-filled days and work around them when necessary. The fact that it isn't hard copy was the absolute deal-sealer for me - I need it handy but not in the way, and my desk is far too cluttered with stuff to want a diary or something that needs referring to regularly without it ending up on top of a pile of unpaid invoices.

My desk, looking a bit less cluttered than usual, but still woefully cluttered.

Tuesday, 12 July 2016

TeachMeet East: Tools and Tips for Teaching

TeachMeet East: Tools and Tips for Teaching, held Saturday 9th July 2016, Anglia Ruskin, Chelmsford Campus

I was in the middle of recovering from a rather severe bout of tonsillitis when I attended, so I had really debated whether or not I was really up to going. In the end I figured I wasn’t going to have to participate in anything too strenuous, and the alternative was staying at home entertaining the 15-month old, so I waved goodbye to her and her daddy at Rhyme Time and headed over to Chelmsford.

It was a lovely drive through very pleasant countryside, passing through a few quaint villages on the way. I got a bit het up when I couldn’t find exactly the place I needed to get to, nor whether it was okay to park, but those minor points navigated, I eventually arrived to discover I was about the fifth person to arrive. A quick refresh, then a spot of relaxed networking until everyone was there.

So if you’ve never done a TeachMeet before, the structure is very fluid. There were a few things planned for the day, but the order in which we tackled them – and in fact, if we tackled them at all – was up to us. Ideas were submitted, and people shouted out what they wanted to learn. In fact, the whole process was done on one of the tools being demonstrated: Padlet.

I’d come across Padlet before – I can’t really remember where, but it wasn’t exactly new to me, but the use of it in this way was really good. Once we were all up online (this took a little faffing, because only a few of us had Eduroam, and most had to be signed in individually as guests through email, which you couldn’t access without internet, but you couldn’t get access to internet without the email – yeah, a definite complication!), anyway, once we were all online and able to edit the Padlet, it was a fun, dynamic way for us all to add notes.

We could be anonymous, as it was a public board, so suggestions came in, popping up from everywhere, as well as comments like “toilets?”. As it was real time, it was very quick from brain storm to pinboard, so we could get going straightaway. I don’t think I’d seen Padlet used in this way before, and once the teething problems of logging everyone in and being able to find the website were resolved, it was easy to get involved.

Ultimately yes, you could just use a white board, a couple of volunteers and get everyone to shout out suggestions, but Padlet offered a couple of advantages over that:

1.      It overcomes the problem of being too shy to speak up in front of others
2.      It can be more flexible than simple text: URLs, images, videos all work (I think) so instead of saying a random non-word, you can actually direct everyone to the app you’re talking about
3.      It stores each board at a unique place so you have a permanent (-ish) record of what you covered – without you having to take a photo!

Check out our board at https://padlet.com/wall/koa2z6sulpra!

So once we’d done that, we started on the first activity, which was games to get people moving. We were divided into teams and first did a “what’s in the box?” game, where we all had to search for clues around the room, put together the clues we had and guess what was in the box. The second was a jar of tasks, some mental, some creative, some physical (“do a roly-poly”, “figure out this anagram”, “find someone left-handed”…). In our teams we got a point for each one we completed, and it was a race to complete the most.

It was fun, and got us moving, but if it was meant to be an ice-breaker, I don’t think it worked as such – you get so caught up in doing the activities, you don’t really pay attention to the people around you! It does scale up though, apparently, if there are lots of teams you can give yourselves team names and #teamname your answer.

The second thing we looked at was Kahoot! which was a fun way to do a quiz. I am definitely going to use this somehow in the next year; it was a lot of fun and adrenaline-fuelled (although I think I came pretty near the bottom in the results) – great if you’re competitive, and again, you can be entirely anonymous while playing, if you pick a non-identifying username. It relies on pretty good wifi/reception/network, but it will work even if a player goes missing halfway through. Also, crucially, it has a feedback page which is really quick and easy to fill in once you’ve finished the quiz, so hopefully you can get instant feedback, which is downloadable and then you’ve got a record of it for the future.

I was surprised when at the time this was being played with, Google Forms was also thrown into the mix as a viable alternative for surveys – I mean, yes, it’s fine, but it’s ages old, and nothing like so much fun to play with!

After that someone asked about the Cephalonian Method, which I’ve not thought about since (and I had to check my blog for this!) 2011! It sounds very different from what I thought it was at the time though. Originally I thought it involved getting the students to ask questions, then you answering the questions but offering more information beyond what they’d asked. (“Do you have a photocopier?” “Yes, it does colour, it’s available [here], at [these times], and you need [this] to operate it.”). Turns out I’d misunderstood completely and Cephalonian is lots of cards, colour-coded, with questions written on, which you hand to your audience. They read out the card and you answer, with the idea being that:

1.      You don’t have to remember to cover everything; it’s done by the cards
2.      It keeps it fresh for you because it’s not in the same order every time – you’re less likely to forget things
3.      Because they speak up once, they’re more likely to ask further questions

People discussing it did say they have had variable success with it (though the answer to that was usually external motivators, ie sweets), and it really seems more of a benefit to use for the presenter, rather than the audience. Oh well. It was good to review this, because it wasn’t what I was expecting, and because it’s been around a while, nearly everyone’s tried it and could share successes and failures.

During the break I got chatting with people and lots of ideas came bouncing around out of this as well. I wasn’t able to write down everything, but I made a few scribbles afterwards while I remembered what I could.

1.      Snap game: matching questions to answers. Give everyone a card and they have to find their pair. E.g. Q: When does the library open? A: Mon-Fri, 9-5. To make it easier you could have author names on the backs so people can use these to confirm the correct pairs
2.      Standing in Dewey order: give everyone a card with a Dewey number on, get them to line themselves up in classmark order – apparently kids (and 6th formers) love this!
3.      Standing in referencing order – e.g. in groups of 4, one has a title, one has an author, one has a date and one has a location. They have to arrange themselves in order, and lean over if they’re supposed to be in italics – a really kinaesthetic way of remembering where the italics come in referencing!
4.      Matching books: everyone is given a book, and has to find something they have in common with someone else. The nice thing about this is that they don’t have to have read the book if they’re a weak reader, e.g. “my book is blue and so is so-and-so’s”.
5.      Conscience alley: this sounded pretty dramatic, and might be difficult with large groups. A dilemma is presented, and people line up on two sides. One side is “for” and one is “against”, and the person with the dilemma has to walk between the lines, and as they pass each person, they offer their reason “for” or “against”. I can see this being a really interesting way to debate a work in English, as it reminds me of one of my earliest English classes at high school, where we read a passage from Oliver Twist when he meets Fagin and his pickpockets. The question we were asked was “is it a good thing that Oliver has met these people?” I’d written “yes, he’s been offered a roof over his head, they have food, warmth, etc”, and the teacher had decided that the correct answer was “no, they’re obviously criminals”.
6.      Doctors and patients: strong readers pair up with weaker readers to try and explore the reasons why the weaker readers aren’t reading, and offer solutions.

A lot of people strongly recommended the School LibrariansNetwork, a Yahoo group, for more ideas, downloadable content and support.

The next “formal” topic was The Unbelievable Truth of Medical History!, a brilliant evidence game from the Royal College of Nursing. In groups we had to arrange cards with statements on into three groups:

1.      Current model
2.      Disproved theory/practice
3.      Entirely fictional

We were presented with the answers, and would have been asked to find the evidence to support our answers of the first (and second) group. There were some surprises, and much hilarity, and then we had to reflect: why should we care about outdated theories? How do we ensure that what we do know is up to date and reliable? It was a fun game, with a great message behind it, and it really trains people to evaluate.

On the back of this one of the attendees offered one of her own games as a former teacher. In a class, divide into 3-4 groups, and each group is given some pieces of “evidence”. From this, they have to piece together a timeline in their groups, then show it to the rest of the class. Some evidence would be deliberately misleading or conflicting, some would narrow it down one way but not another, etc, and she said it was really interesting how the first group would say “here is The Timeline,” then the next group would say “no, it can’t be because this,” then they’d slot their timeline in, juggling the first group’s evidence, and the first group would be affronted, then the third group would enter and eventually the idea is that they all realise that timelines are only guesswork and subjectivity, interspersed with very few bits of concrete evidence. This sounded absolutely brilliant, but I’m sure it would have been a lot of work to put together.

Other good evaluating tools – particularly with school-level info literacy – are the fake or grossly biased websites. Some mentioned include the online pregnancy test, tree octopus, dog island, bonsai kittens and martinlutherking(dot)org, though care should be taken when accessing really unpleasant sites like the last one.

The next thing we looked at was RoboBraille, which is an amazing accessibility tool which has actually been around for over a decade. We uploaded a document and supplied an email address, and it sent back a text-to-speech version of the same document. Brilliant if you’ve got lots of resources but they’re not accessible – much quicker than recording yourself – much less excruciating to listen to too!

Another tool which was discussed was Aurasma. This is an augmented reality tool, which one of the presenters had used. She said it took a lot of time to prepare something which ultimately only lasted a few minutes and could be cheated, so she didn’t seem very enthusiastic, but it might be a case of finding the right thing to use it for.

By now we were all feeling a little information overloaded, so we decided to finish up by lounging around on the new beanbags (brilliant!) and just discussing whatever took our fancy. We covered all sorts of areas, from Accelerated Reader and Active Learn to the flipped classroom and team-based learning, from nesting habits of students in exam term (a sore point at the moment!) to library pets and stress relief. One thing a couple of people had tried was golden tickets – these would be hidden in places throughout the library, and if you found one, it would be to redeem a coffee at the campus cafĂ© etc – a way of getting students out of the library and forcing them to take breaks!

We rounded off the day with a tour of the Cheltenham Campus library, several floors of books built around an atrium (honestly, architects, why do you insist on atrium-style libraries? They’re the absolute worst!).

It was a good afternoon, filled with some really great ideas about making information literacy lots of fun. One thing I loved was that there was a really good mix of academic libraries, school libraries and public libraries, and it was pleasurable to escape the Cambridge bubble for a while! There was a lot of chat, a lot of problem solving and idea sharing, which is the whole point of this sort of thing. It was small enough that everyone got involved in everything, and a lot of fun.

One thing that really came out of it though was the fact that everyone felt not enough is done to support information literacy in schools. We’re given induction time, but it’s just not enough. Many of the teachers seem not to understand its importance, and then when it does become important (e.g. when it’s worth 10% of your grade in an assignment at uni – true story, bro), the students simply don’t have the skills. Some teachers even consider their librarians to be on a par with the unskilled staff at the schools and don’t seem interested in what they can offer, which is incredibly discouraging. I’m not sure how we solve this.


Still, a great event, amazing value for money (free!), and a great opportunity to meet colleagues from a variety of backgrounds. Thoroughly recommended.

Final Thoughts

Made it! So, in the end, what do I think? Image by Ralf Kunze from Pixabay I did this as a way of trying to stay connected with my l...